Can I split a refund between categories?
If you receive a refund from a Supplier for an invoice that originally was split across multiple categories (for example where a larger catering invoice has been cross-charged between different activities), you may wish to split the refund in the same way. This is easy to do by following the simple steps below:
- Match the transaction by going to the bank matching screen, click on the paid-in amount in the left-hand table, click the 'add new' button, and in the popup that appears select 'Supplier Refund' and enter the details.
Note: You will only be able to select one fund/category at this point, but can add more later.
- Then, drill into the transaction (either from the 'Purchases' screen, and clicking the 'All' radial button, or from a finance report of the category you selected above) you've just created by doing step 1 above. You will now be able to split the refund as you would usually split an expense by clicking the + button in the category details section (so long as the total refund matches the bank matched amount).
To better understand the Bank Reconciliation module, please view the module overview video here.