Can I split a refund between categories?
If you receive a refund from a supplier for an invoice that originally was split across multiple categories, you may wish to split the refund in the same way.
For example where a larger catering invoice has been cross-charged between different activities.
This is easy to do by following the simple steps below:
1. Match the transaction
Match the transaction by going to the bank matching screen, click on the paid-in amount in the left-hand table, click the 'add new' button, and in the popup that appears select 'Supplier Refund' and enter the details.
You will only be able to select one fund/category at this point, but you can add more later.
2. Drill into the transaction and add categories
Then, drill into the transaction:
- either from the 'Purchases' screen, and clicking the 'All' radial button
- or from search purchases
- or from a finance report of the category you selected above.
Once in the transaction which will be titled 'Supplier Refund', you will be able to split the refund as you would usually split an expense.
In the 'Budget Details' section, click the 'copy' button to the right of the existing budget line or click 'Add Line'.
Added up, the total of the budget lines will need to match the bank matched amount).
The click 'Submit'.
To better understand the Bank Reconciliation module, please view the module overview video here.