Entering a purchase with a zero budget line
You may want to enter a purchase with a discount or where the amount due has been cancelled out.
In this article:
Splitting a purchase over multiple budget lines
When entering a purchase, you can split the purchase amount over multiple budget lines or categories. Find out more in this separate help guide article.
Entering a deduction / allowance / discount
The typical way to record a discount or allowance is to record the full amount, and then add an additional line showing the discount underneath this.
Example
A supplier provides a 10% discount. So if the total purchase is £400, you add a second line showing -£40, and the total purchase will correctly sum to £360.
Example
You have an invoice to pay to HMRC for tax.
An employee would be due to pay £132.34 of National Insurance (NI).
Because of their National Insurance allowance they don't need to pay the £132.34 and a budget line of -£132.34 is added to the Invoice to Pay.
This reduces the amount paid to HMRC.
Note: it's not possible to simply add a zero line e.g. if an employee simply doesn't pay any tax / pension / NI.
When the total amount owed is zero
It's not possible to enter a purchase where the overall amount is zero (i.e. no money is due). Instead:
- If the reason the amount owed is zero is that the money is being gifted back - click here.
- If the reason the amount owed is zero is because of a supplier refund / credit note - click here.
- If the reason the amount owed is zero is because the customer is also a supplier - click here.
To help you better understand the Purchases module, please visit the module overview page here.