How do I delete a fund?
ExpensePlus gives you the option to delete or close a fund. This article explains how to do this, and why you might not have this option with all of your funds.
Normally, you'd only delete a fund if it has never been used or was added by mistake.
Otherwise, funds should be retained or closed when no longer in use.
Delete a fund
To delete a fund:
- Go to 'Settings' -> 'Funds'
- Click the 'bin' icon to the right of the fund you want to delete.
If the bin icon is greyed out, you will not be able to delete the fund. This could be the case for a couple of reasons. Either:
- there are transactions coded to this fund in the current or a prior financial year, or;
- the opening balance for the fund was not zero.
Hover over the bin icon to find out why it is greyed out.
Close a fund
To close a fund:
- Go to 'Settings' -> 'Funds'
- Click the 'X' icon to the right of the fund you want to close.
Funds can only be closed at the end of a financial year, when they have a zero balance with no outstanding loans, creditors or debtors.
If the 'X' button is greyed out, you cannot close the fund because either:
- There have been transactions in the current financial year - you need to wait until the end of the financial year to close it. To check whether there have been transactions in the fund, check in the Transaction (by Fund) report.
- The fund balance and/or the assets and liabilities that make up this balance are not zero at the end of the financial year - check the Balance Sheet.
Hover over the 'X' icon to find out why it is greyed out.