Connect to Stripe automated feed

Connecting to Stripe provides an automated transaction feed into ExpensePlus, much like Open Banking. This article explains how to connect your Stripe account to ExpensePlus, how to reconcile Stripe payouts and transactions, and how to check your Stripe balance in ExpensePlus.

Add the Stripe payment processor account

If you haven't yet added a Stripe payment processor account within ExpensePlus, here is what you need to do:

1. In the Bank & Cash Account Settings, click the 'Add Payment Processor Account' button.

2. In the pop-up that appears, select Stripe as the provider name, customise any other details, then click 'Submit'.

A yellow confirmation bar will then appear. Click the link within that message to connect the payment processor account you have added to Stripe.

Sign in to Stripe with the email address you use to access your Stripe account. If you aren't prompted to sign in, check that the email address shown in the top right corner of the screen is correct.

Select the Stripe account you want to connect to, then select 'Connect'.

Connect your payment processor account to Stripe

1. Within the Bank and Cash Account Settings screen, click the 'Connect' button to the right of your Stripe payment processor account (or you can click the link in the yellow bar if you have just completed the steps above). You can also connect to your Stripe account from within the Bank Reconciliation module.

2. In the pop-up that appears, click the 'Connect Your Stripe Account' button.

3. Follow the steps on the screen to select the Stripe account to which you wish to connect ExpensePlus.

4. A pop-up will appear to confirm the connection has been successful. A few moments later, if you click 'View Statement' for your Stripe account within the Bank Reconciliation module, you will be able to view your Stripe transactions.

Reconciling Stripe payouts

The automated Stripe feed includes Stripe payout transactions into your bank account.

When reconciling your Stripe account, you can reconcile payout transactions as follows:

• open the 'Match transactions' screen for your Stripe account
• click on the payout transaction in the left-hand table
• in the pop-up that appears, select the 'To Bank / Card Account' option.

Reconciling Stripe transactions

The matching process for Stripe transactions works similarly to a regular bank account - with the ability to remember and quick-match transactions.

This means that once you have reconciled Stripe transactions for the first time, you won't need to manually enter information for these transactions for future months - instead, you can simply click the 'quick match income' button at the top of the match transactions screen.

Where transactions haven't been previously reconciled and auto-remembered:

Named Donations

(1) click on the transaction in the left-hand table of the match transactions screen;

(2) in the pop-up that appears, select the 'Named Donation' option and enter the details.

GASDS Donations

To reconcile contactless card donations that are £30 or under (typically not relevant):

(1) click on the transaction in the left-hand table of the match transactions screen;

(2) in the pop-up that appears, select the 'GASDS Donation' option and enter the details.

Income Received

To reconcile sales income or income for an event:

(1) click on the transaction in the left-hand table of the match transactions screen;

(2) in the pop-up that appears, select the 'Income Received' option and enter the details.

Card/Payment Process Fee

To reconcile transaction/application fees:

(1) click on the transaction in the left-hand table of the match transactions screen;

(2) in the pop-up that appears, select the 'Card/Payment Processor Fee' option and enter the details.

Checking your Stripe balance

Once your payment processor account within ExpensePlus is connected, you can view your current Stripe balance within ExpensePlus.

The balance in Expenseplus should always match the sum of your 'incoming' and 'available' balances shown within the balance overview screen within Stripe.

To better understand the Bank Reconciliation functionality, please watch the module overview video here.