How can I find details of payments that have been made?

This article explains how to use the Payments Report, the Bank Reconciliation screen, or the 'Search purchases' screen to find details of payments that have been made.

Using the Payments Report to find details of payments made

On the Payments screen in ExpensePlus you can click through to the Payments Report by clicking 'View Payments Report' at the top of the screen.

The Payments Report has three tabs at the top which give you three different views:

• Date
• Supplier
• Payee

You can filter each view by the payment amount and also search for a particular payment number or reference.

Using the Bank Reconciliation screen to find details of payments made

When you mark a payment as paid on the Payments screen, the payment moves to the Match Transactions screen. The payment waits there until you upload the bank statement for that period. At that point, you can match the payment with an outgoing bank transaction.

If a payment has been made but has yet to be matched, you will find it on the bank matching screen:

• In the sidebar menu, click Bank Reconciliation.
• Select 'Match Transactions' for the bank account from which the payment was made.
• The unmatched payment will be in the right-hand table.
• Click on a transaction to see details of the purchase(s) that made up the payment.

Using 'Search Purchases' to find details of payments made

Another way to view details of payments made is via the 'Search Purchases' screen.

If you have permission, in the 'View Purchases' section of the Purchases screen, you can see and click 'Search All Purchases' next to the purchase search box.

Using the tabs along the top of the 'Search All Purchases' screen, you can search for any purchase that has been entered in a number of different ways: by purchase number, description, invoice reference, payee, supplier, submitter, or purchase amount. Type in the Search box and click the 'Search' icon.

You can then filter the search results by purchase date, supplier or amount. Select the relevant item from the drop-down, and select 'Apply Filters'.

Payment details are in the columns on the right-hand side.

To help you better understand the Payments module as a whole, please visit the module overview page here.