Payments Module Overview
The Payments module shows all expense claims, mileage claims, invoice payments, and gift requests that have been receipt checked, approved, and are ready for payment.
Preparing payments
ExpensePlus automatically combines payments for the same payee.
Any new payees or suppliers are highlighted, with their bank details displayed.
Making payments
Most organisations make payments weekly – setting up the payments shown in ExpensePlus via online banking, and marking these as paid in ExpensePlus.
Where a bank account has dual-authorisation, the dual-authorisation process can be reflected in ExpensePlus. The person authorising payments can view and drill-down into the payment details in ExpensePlus (where this is enabled).
Once you have made payments
ExpensePlus automatically sends payment notification emails (remittance emails), helping minimise payment queries.
Once marked as paid, payments automatically appear in the bank reconciliation screen where they can be bank-matched against the imported bank transactions.
The payments report allows you to search and filter payments that have been made.
Watch this short video to learn more about the Payments Module:
Frequently Asked Questions
- Who has access to the Payments screen?
- Configuring default payment settings
- How do payment remittance notifications work?
- Selecting a Payment Authorisation option when setting up ExpensePlus
- How do I update a payment wrongly marked as paid?
- How can I find details of payments that have been made?
Click here to view our other FAQs relating to the Payments Module.