How do I update a transaction / move it to a different category?
If you have the permissions to view a transaction, you can simply click on it to edit it, even if it has been matched.
You can't edit the transaction type of a matched transaction (e.g. you have recorded money in as income when it needed to be recorded as a supplier refund). In this scenario, you will need to un-match the transaction to then rematch it correctly.
In this article:
How to update a transaction and/or move it to a different category
- Find the transaction you wish to update in the purchases, payments, bank reconciliation or bank statement screen.
- Click on the transaction to e open it up
- Make the edits and click submit.
How to find a transaction
Here are some common ways to find a transaction:
- Income & Expenditure (by Category) report - great for when you know which fund/category a transaction has been against.
From the Financial Reports screen, click on the Income & Expenditure (by Category) report, select the financial year, month, fund, and category at the top of the report to view the transactions for, then click on the transaction you wish to view/edit.
- View Bank Statement screen - great for when you know which bank account and month a transaction appears in.
From the Bank Reconciliation screen, select the month, then click View Statement next to the bank account in question, then click on the transaction you wish to view/edit.
Note: This option isn't possible if the transaction in question hasn't been bank matched.
- Search Transactions - great for searching for either an amount or a keyword.
From any screen, click the 'search' icon in the very top right section of the screen.
Note: If the transaction in question isn't yet matched, click the search purchases link at the bottom of the search transactions pop-up that appears.
Bulk moving transactions
If you want to move multiple transactions from one category to another, this can be done quickly and efficiently from within the Income & Expenditure (by Category) report.
From the Financial Reports screen, click on the Income & Expenditure (by Category) report, select the financial year, fund, and category at the top of the report to view the transactions for the fund and category you require.
Select the transactions you wish to move, then click 'Move Selected Transactions'.
To better understand the Bank Reconciliation module, please view the module overview video here.