How can I view my creditors and debtors?
This article explains the different reports you can use to view your creditors and debtors, and the differences between them.
In this article:
ExpensePlus has several reports that allow you to view your creditors and debtors, in slightly different ways.
Balance Sheet
The Balance Sheet gives organisations that account on an accruals basis an overview of their creditors and debtors:
- Accounts Receivable (money owed)
- Prepayments (money paid in advance)
- Accounts Payable (money you owe)
- Deferred Income (money received in advance)
Note: The balance sheet isn't a financial report that is used for receipts & payments accounting.
The balance sheet will show the total value of the organisation's creditors and debtors, and allows you to drill down into these figures in more detail by taking you to the Creditors & Debtors Report.
For more information on the Balance Sheet and how you can use it, please see this helpguide article.
Creditors & Debtors Report
The Creditors & Debtors Report will show all of your creditors and debtors in more detail. This includes all auto-accruals and all manual adjustments that have been entered.
You can view each type of creditor or debtor by a particular fund, and you can view the report as:
- 'Outstanding Only' to view current creditors and debtors, or
- 'All (by Year)' to include all accruals for your current financial year.
This report is drillable, allowing you to view each credit/debit and any attached paperwork that has been uploaded.
Adjustments module (manual creditors and debtors)
Within the Adjustments module, you can view and drill into any manual adjustments that have been recorded. To view the Manual Creditors & Debtors report, select the type of creditor/debtor you wish to view from the table shown below.
You can filter each type of creditor or debtor by a particular fund, and you can view the report as:
- 'Outstanding Only' to view current manual adjustments for creditors and debtors, or
- 'All (by Year)' to include all manual adjustments for your current financial year.
Note: This report will only show your manual adjustments - any auto-accruals will not be visible in this screen.
To better understand the Finance Reports module, please view the module overview video here.