How do I record Gift Aid income from HMRC? (claimed outside ExpensePlus OR when accounting on a Receipts & Payments basis)

This article explains how to record Gift Aid income in ExpensePlus where:

When creating accounts on a receipts and payments basis (or auto accruals are disabled)
When creating Gift Aid claims outside of ExpensePlus

Note: Where auto-accruals are enabled and claims are created within ExpensePlus, please see this separate support article.

Reconciling Gift Aid income

Where Gift Aid income hasn't been auto-accrued, when reconciling HMRC Gift Aid income, simply select the transaction on the left-hand table of the match transactions screen.

ExpensePlus bank transaction displaying Gift Aid income

Click the + button, select the 'Other Income' option, then add transaction details, selecting the appropriate fund/category

Note: where Gift Aid has been auto-accrued, please see the section above for how to reconcile Gift Aid income

ExpensePlus Enter New Transaction pop up

Note: You can identify Gift Aid claims by the claim reference number, which you can view in the 'Completed Gift Aid claims' screen. This reference is also stated on your Gift Aid letter from HMRC once the Gift Aid has been paid into your account.

Note: to split the Gift Aid income between funds/categories, click the 'enter a split transaction' link shown in the pop-up above.

Good to know: if you create accounts on an accruals basis, but have auto-accruals disabled, then you will need to manually accrue for Gift Aid as part of creating year end accounts.

To better understand the Bank Reconciliation module, please view the module overview video here.