How to quick match transactions

ExpensePlus can remember recurring transactions previously matched within the Bank Reconciliation screen, enabling you to quick match them in following months.

How does quick match work

When a paid in or paid out transaction is matched for the first time, you have the option to 'Remember this transaction' for future matching, and to edit and shorten the remembered transaction description if appropriate.

Shortening the description is necessary where the sending bank has appended the payment reference with a date-specific (or another unique) payment reference. Removing this specific reference will allow ExpensePlus to remember the transaction in subsequent months even when the bank appends future transactions in a different way.

As you use ExpensePlus more and more, an increasing number of transactions will be remembered.

When you are reconciling transactions, you should first click these buttons at the top of the screen under the title 'Recurring Transactions':

• Quick Match Paid In Transactions
• Quick Match Paid Out Transactions

This will allow you to quickly reconcile tens or hundreds of transactions in bulk, saving you valuable time.

After selecting one of the quick match buttons above, you can review the transactions, and remove any from the list (by unticking them manually) before completing the bulk match process.

Which types of transactions can be quick matched

You can ask ExpensePlus to remember and then quick match the following types of transactions.

Paid in transactions:

• Named Donations
• GASDS Donations
• Income Received
• Supplier Refunds

Paid out transactions:

• Direct Debits
• Salary Payments
• Gift Payments
• Bank Processing Fees
• Income Repayment

Manage remembered transactions

If you need to permanently edit or remove a remembered transaction reference, you can do this by clicking the 'Manage Remembered Transactions' button on the right-hand side of the screen.

To better understand the Bank Reconciliation module, please watch the module overview video here.