What is Cross-Fund Payment Grouping?
Within the payments screen, ExpensePlus automatically groups together expense payments for the same payee that are ready to be paid.
This removes the need for the person making payments to make multiple payments. It also removes the need for the person submitting their expenses and for the person checking receipts to have to manually add up and check payment totals.
By default, ExpensePlus will group ALL purchases for the same payee together (i.e. cross fund payment grouping enabled).
However, a small number of churches and charities don't make payments from one main bank account. For example, some churches that are made up of more than one church but where they are part of the same legal entity prefer that each church has its own bank account.
To enable payments to be paid from different bank accounts cross-fund payment grouping has to be disabled. To find out more about configuring your payment settings, see this help guide article.
We'd recommend you leave cross-fund payment grouping to be enabled unless you have good reason to change this.
Note: It's a common accounting misconception among churches and charities that they need to:
- Have a separate bank account for each restricted or designated fund;
- And have to keep the bank balances of their bank accounts aligned with the already correct fund balances within the financial reports.
You don't need to do this! For further information about this read this blog post.