Can expenditure categories have more than one approver?

Primary approver

In ExpensePlus, each expenditure category is assigned one primary approver.

The primary approver should be the budget holder for that category.

Each time this person approves a purchase, they see a real-time view of spending versus budget in that category. This means they can properly track and manage their budget.

Backup approver

You can choose one backup approver for each category. The backup approver approves purchases when the 'Primary approver' submits a purchase request against their own budget.

Please click here to find out more about setting up backup approvers.

Approve on other's behalf

You can give permission to other users through their user role that allows them to approve expenditure on other users' behalf. Finance team users have this permission automatically.

So if needed, you can allow specific users to approve as well. This is set on the User Role settings screen.

Only primary approvers of an expense category receive the 7am approval email. Users who can approve on behalf of others need to do this through the approvals screen.

Note: ExpensePlus prevents spouses from approving each other's purchases where categories have backup approvers set, even if they have permission to approve on other's behalf.

To help you better understand the Approvals module as a whole, please visit the module overview page here.

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