Transfer between funds not showing up on my income and expenditure report
A fund to fund transfer is neither an income nor an expenditure, it is a movement between funds, and thus you won't find it on the income and expenditure report you are looking at.
How does a fund to fund transfer work?
A fund to fund transfer does affect the fund balances that you see on reports like the Balance Sheet and the Fund Movement Report.
As you will see on the Fund Movement Report, your current fund balance is made up of:
- The Fund opening Balance
- + Income
- - Expenditure
- +/- Fund Transfers
- + Investment Gains
- + Asset Revaluation
So, if you transfer money out of one fund into another, the fund balance of the fund this money comes from will decrease, and the fund balance of the fund this money is going to will increase (but there will be no impact on either income or expenditure).
Is it possible to get my transfer to show up as in my income and expenditure report?
Yes, it is possible to do this, however, you need to replace the fund to fund transfer that has been added and with a category transfer instead (this can also be found within the adjustment screen).
To remove the fund to fund transfer - find this within the fund to fund transfers screen, and click the 'delete' button to the right of it
To add a category transfer instead - go to the category transfers screen and click the 'Add new' button. Typically this would be done as an 'expenditure category transfer'.
Note: this will leave your one fund as an expenditure (as you are wanting), and appear in the other fund as a negative expenditure (not as an income). The reason for this is that if this were to appear as an income, both your total income and expenditure for the financial year would be over-inflated, causing your year-end reports to be incorrect (which is why ExpensePlus doesn't allow this).
To help add clarity, organisations often create a dedicated expenditure category in the fund the money is moving to named 'less money from fund [name]'. This way, in the income and expenditure report for that fund, the fund transfer is easier to identify.