Selecting a Transaction Type

When you are reconciling a transaction on the bank reconciliation screen, and you don't have a matching purchase or it is not quick-matched, you will need to click on the transaction to reconcile it.

The popup that appears will ask you to select a transaction type from the drop-down menu.

The options are different for income (paid in) and expenditure (paid out) transactions.

Here is a brief description of each of the options:

For Income Transactions:

• Named Donation - for a donation given from a donor
• GASDS Donation - for donations that are eligible under the GASDS Scheme (typically a cash offering)
• Invoice Payment - where a customer makes a payment against an invoice you have issued
• Other Income - all other income
• Mixed Income - where income relates to multiple income types (not relating to cash/cheques banked)
• Bank Deposit - when you banked cash/cheques (which may include one or more of the above income types)

For Expenditure Transactions:

• Business Card Purchase - where someone has made a purchase using one of your charity's debit/credit cards
• Direct Debit / Standing Order - for recurring direct debit transactions and standing orders that leave your bank account
• Salary Payment - for payments made to staff if you are not using the payroll upload module
• Expense Payment - where someone has spent their own money, and claimed the money back from the charity
• Mileage Payment - where someone has claimed business mileage
• Invoice Payment - where a supplier sends you an invoice and then you make a payment
• Gift of Money - where your organisation gives a gift of money e.g. to a local charity or a gift of money to a guest speaker
• Bank / Processing Fee - where your bank or card provider takes a fee for its services

To find out more, then we'd recommend booking onto our online tour and overview session.

We also offer other free training sessions which you can find out about here.

To better understand the Bank Reconciliation module, please view the module overview video here.